What’s Happening - Eastern

Eastern Student Services

Hours are Monday – Friday from 8:00am - 5:00pm. Please stop by to enjoy a cup of coffee/tea or just say Hi!  Don’t forget that your Student Lounge and Study areas here at the HSC Building are open for you to enjoy all hours with your badge access. Please enjoy Keurig, Ping Pong, Foosball and much more.

🌟 Introducing: Student Spotlight 🌟

The WVU School of Medicine – Eastern Campus is excited to launch a new social media initiative: Student Spotlight!

Each month, our Communications team, led by Sam Haines, will feature one 3rd-year and one 4th-year student on the Eastern Campus Facebook page. These spotlights will go live on the 1st and 3rd Fridays of the month.

📬 What to Expect:
When selected, you’ll receive a short list of four questions to answer ahead of your spotlight. This is a great opportunity to share your journey, highlight your experiences, and showcase the amazing work happening here at Eastern.

👀 Keep an Eye Out:
Be on the lookout for communications from Sam and respond promptly so we can continue to shine a light on the incredible students who make our campus special.

Let’s show the community what Eastern is all about.

Sharps Injury reminder for students – Should you experience an actual, possible, or “just not sure” blood or body fluid exposure, report it immediately to OR staff in the room, go to OR Charge Nurse for assistance. You will report to the ER for immediate follow-up. Must address within 2 hrs! When registering, DO NOT GIVE INSURANCE CARD, “tell registration that the guarantor needs to be a company bill to WVU Student Health-BMC” so it does not get charged to your insurance. Be sure to notify one of the campus Deans or Student Services Staff. The full needlestick policy is in the WVU MD Degree Handbook on SOLE.

Absent reminder for students - Please remember that you MUST coordinate with Eastern Student Services and submit a formal excused absence request if you need to be absent from a rotation or education. This is required for ANY absence as we must keep track of it for your academic record.

Eastern Student Health Provider Reminders:

Primary Care - tell the scheduler you are a medical student. If ANY trouble getting scheduled, call Student Services to facilitate. You do NOT need to tell what you need to be seen for:

Karen Miller, MD- Family Medicine, Primary Care - 5047 Gerrardstown Road, Inwood

Phone: 304-974-5000 ext 246011 https://doctors.wvumedicine.org/?FindADoc%5Bquery%5D=Karen%20Miller

Mental Health Services

University Behavioral Medicine and Psychiatry - 2004 Professional Court Martinsburg Phone: 304-596-5780

Clinical Psychologist- Dr. Brian Creasy, PhD

Carruth Center Resources for Emergencies: https://mentalhealth.wvu.edu/

WVU Crisis Text Line: Text WVU to 741741 https://www.crisistextline.org/faq

Crisis/Urgent situations call 304-293-4431

Talkspace is an online therapy service that connects users across campuses to a dedicated, licensed therapist via private messaging and live video from a secure, HIPAA-compliant digital platform: https://carruth.wvu.edu/resources/talkspace

MS4 Class of 2026:

September 24 – ERAS Programs begin looking at Applications

Important CAPS Research Deadlines:

• October 8, 2025; Proposal deadline: October 1, 2025, 12p (form must be uploaded by NOON on 10.1.25 to be reviewed) rotation can start October 13^th or after
• December 17, 2025; Proposal deadline: December 10, 2025, 12p (form must be uploaded by NOON on 12.10.25 to be reviewed) rotation start January 5^th or after
• January 6, 2026; Proposal deadline: December 29, 2025, 12p (form must be uploaded by NOON on 12.29.25to be reviewed) rotation start January 19^th or after
• March 12, 2026; Proposal deadline: March 5, 2026, 12p (form must be uploaded by NOON on 3.5.26 to be reviewed) rotation starts March 16^th or after

Registration for NRMP — aka The Match — officially opened on September 15!

💸 Cost: $70 for up to 20 program ranks
⏰ Deadline Alert: Register by January 30 to avoid a $50 late fee!

MS3 Class of 2027:

For Future Pediatricians….Application now open!

If you hope to complete your pediatrics residency at WVU in Morgantown, consider applying to the Pediatrics Residency Rural Scholars Program. Benefits include a $10,000 stipend applied to your Year 4 tuition, your creation and implementation of a rural scholars project of your choice, guaranteed acceptance into the WVU Pediatrics Residency Program, and more. You don’t have to go through the Match! The earned and saved money is great, the completion of a scholarly project is fulfilling, and the peace of mind from knowing you have matched at your number one choice for residency is priceless. Application deadline is January 31, 2026. If you want an application or more information, please email the co-directors (Dr. Emily Nease at enease@hsc.wvu.edu and Dr. Linda Nield at lnield@hsc.wvu.edu).

MIDBLOCK FEEDBACK

MIDTERM EXAM SCHEDULE

Friday, October 17, 9:00 - 10:30 AM: Peds

Friday, October 17, 10:30 AM – 12:00 PM: FM Calibrate #2 (REMOTE)

SHELF EXAM SCHEDULE

Friday, October 17, 9:00 AM - 12:00 PM: Surgery and OBGYN

REMINDERS:

1. Please remember to update your case logs in E-Value regularly. All case logs MUST be complete prior to taking the final NBME clerkship exams as part of the course requirement.

2. Make sure you are filing your required number of graded H&P’s for each clerkship in the Eastern Student Services office files that are assigned to you.

3. Please remember to return your Textbooks to Student Services when you come to take your exams.

Peds Grand Rounds

https://medicine.hsc.wvu.edu/pediatrics/students/pediatric-grand-rounds/schedule-2022/

Above is the link that has the schedule of speakers/topics. Call in number is 646-558-8656 and then it will ask you to enter the meeting ID 678 188 7494#. Zoom link https://wvumdtv.zoom.us/j/6781887494

Volunteer/Community Service Opportunities: As part of your graduation requirement, you must complete 100 hours of community service.  Please remember to document what you have already completed, and plan to start early on completing any additional hours needed.

Save A Life Day (Free Naloxone Day) – Thursday, September 25, 2025. Volunteers will be training people on naloxone administration, helping folks complete surveys, engaging with the community, and distributing naloxone all day. You will sign up for your event site in a future survey! New volunteers must attend a training to learn how to distribute naloxone. Volunteer shifts may be from 4-8 hours. Volunteer sign up https://forms.gle/q9mVftyzfAxS4DUx8 (trouble opening link, try forwarding to a personal email address.)

If you can't volunteer, but still want to contribute, you can sponsor the event, host a distro site (if you have a great location), donate supplies like snacks, water, hygiene/wound care kits, or share your agency's resources (brochures, etc.).  If interested email Caroline Wilson at caroline.wilson1@wvumedicine.org or Katie Blunt at katherine.e.blunt@wv.gov

Bob Baronner Apple Trample 5K - Saturday, October 18 at 10:30 a.m. in Martinsburg. This family-friendly run/walk welcomes participants of all ages, and WVU Medicine employees receive a $5 discount on registration.

Proceeds from the event will benefit WVU Medicine Cancer services, including:

• The Cancer Comfort Fund, which provides financial aid and resources to cancer patients of all ages
• New pediatric infusion resources at Berkeley Medical Center to support young patients in treatment
• Heated massage infusion chairs for Jefferson Medical Center’s Cancer and Infusion Center, opening in 2026

Register Early to Save!
Registration prices increase after October 3, and official race t-shirts are only guaranteed before that date. To claim your employee discount, enter coupon code WVUMEmployeeAppleTrample25 at checkout.

👉 Click here to learn more and register today.

Volunteer Opportunities - Not planning to Run? You can still support the cause by volunteering on race day. Help is needed in the following areas:

• Registration area at the McCormack Center Pavilion, 8:00–10:30 a.m.
• Finish line at Martinsburg High School, 9:30 a.m.–12:00 noon

If you’d like to volunteer, please contact Dana DeJarnett at dana.dejarnett@wvumedicine

Community Meal – Tuesday, December 16 at 3:30-6pm at Charles Town Baptist Church 222 South Mildred Street, Charles Town, WV (meals are 3rd Tuesday of the month in February, June, August, and December). Food prep and serve for 60-70 people starts around 3:30 and they can use some extra hands; serving begins at 5:30pm. (There is a large parking lot across from the cemetery - turn into the parking lot and there are some white columns and double doors that lead into the back of the church.) Call Dr. Humerick at 240-405-4426 if you get lost. Contact Dr. Humerick if interested in helping madison.humerick@hsc.wvu.edu  

ACS (American Cancer Society) –Looking for a Relay for Life team www.relayforlife.org/berkeleywv contact Penny Horner 607-423-4311 penny.horner@cancer.org

HSTA- The Health Sciences and Technology Academy’s vision was founded in 1994 on the faith, resilience, spirit and commitment of individuals, communities, and universities throughout the state. HSTA is a 9th-12th grade STEM enrichment program built in West Virginia, by West Virginians, for West Virginians which encourage aspirations, opens doors, and empowers minority and underrepresented students and communities. The program focuses on increasing the number of underrepresented students who pursue degrees in Health Sciences and Science, Technology, Engineering, and Mathematics (STEM) fields, with the long-term goal of increasing the number of health practitioners & advocates in the medical field locally. www.wv-hsta.org/ Contact Aaron Ruffner HSTA Field Site Coordinator, Eastern Panhandle 540-818-0224 email: aaron.ruffner@hsc.wvu.edu

Project Linus - Eastern Panhandle Chapter provides handmade blankets to children in the Martinsburg area. Blanket Days once a month on Saturdays to collect/label blankets. Help needed w/delivering blankets to different organizations in Martinsburg. Everyone is happy to teach you how to make blankets if you are interested. Contact Roushini Manjunath rm00053@mix.wvu.edu with questions or interested in volunteering

Stepping Stones/Good Samaritan Free Clinic –601 S. Raleigh Street, Martinsburg 304-264-4049. Volunteers needed every Wednesday at 5pm and first Tuesday of each month at 5pm. Volunteer sign up at https://www.goodsamaritanfreeclinic.org/ or Karen Newell karenlnewell@goodsamaritanfreeclinic.org

Important Dates:

Flu Shot reminder for Students – Just a friendly reminder that Flu Season is approaching us with a kickoff date of September 24, 2025. Please get your vaccine through your insurance at any local pharmacy, your PCP’s office, or our local student health provider, Dr Karen Miller’s office.

Please be sure to have uploaded by deadline of November 19, 2025.

River wellness event sponsored by the Eastern Family Medicine Interest Group, the Harpers Ferry Family Medicine Rural Residency Program, and Student Services - Friday, September 26, 2025, at 5:00PM

Where: riverfront lot outside of Charles Town that belongs to Vicki Eckert, the Program Manager of the Residency Program. Put "Memory Lane, Harpers Ferry, WV" into your GPS. It is the first river lot with a camper parked on it on the left once you are on Memory Lane. Come and enjoy some canoeing, fishing, yard games, dinner and s'mores (and intro to the Family Medicine Rural Scholars Program).

PLEASE bring a camp chair and plan to carpool if you can because there is limited parking at the river lot.

Please RSVP TODAY if you haven’t already done so!